11 Things TO DO before you implement BARCODE enabled software for your retail outlet.

NO. 1. Make a list of all your distributors

The very first thing to do is make a list of all your distributors with their complete details like address, contact numbers (personal, office, home etc), email id, official website, contact person name tin number & bank details. This list will help you in stock entry, payments & VAT calculations.

NO. 2. Make list of your product range

Prepare list of your product range along with VAT applicable on them & section of your store they belong to.

NO. 3. Be prepared for physical counting of stock

You have to physical count each item in your stock. Which has to be entered into the retail software, this process is time taking, but it is a long term investment. More accurately you count your stock more accurate will be your stock which results in fast operations that will improve sales.

NO. 4. Make list of company name

Prepare a list of company name for each product; this list will help in searching products on the basis of their company.

NO. 5. Make a list of all products

Prepare a list of all products along with their

product type they belongs to
stock in hand
MRP
VAT applicable
purchase price
discount (if any)
section they belongs to
what is their packing

NO. 6. Segregate the items for which you have to generate barcode.

Not all products come with factory barcodes, even pre-existing barcodes for products of varying price may be same, for such items barcode needs to be generated through software. We suggest you to segregate such items then generate barcodes for them & paste respective barcode on the product.

You need to generate our barcodes for some products due to some reasons

All products doesn't come with pre-existing factory barcode
Barcode for same product with varying price might be same
Some factory barcodes are not readable by the scanner
Barcodes might be damaged, not pasted or printed properly

NO. 7. Make proper arrangements of power backup

Make proper arrangements of power backup. All this work is power dependent with power you will be idle. Make proper arrangements of power backup so that your system never goes down. Once you have implemented the system you can't sell any item if your system is down. If you sell, all your stock will be disturbed.

NO. 8. Make sure that you have at least 2 computer literate persons

You should have at least 2 computer literate peoples other than you, who can make stock entry & sales in your absence.

NO. 9. Keep extra barcode label sheets

Keep 2-3 extra rims of barcode label sheets, you don't know the barcode label sheets will be finished and you have to run to purchase them, and chances may be that it is out of stock or the stationer is closed. As a backup policy always keep some extra rims with you, so that in case of urgency your work won't effect.

NO. 10. Check whether all hardware devices are working properly

Check whether all hardware devices are working properly.

NO. 11. Make arrangements of system backup

Make arrangements of system backup, you have to keep ready a parallel system on which you have to update database on daily basis. Along with this you have to save daily database in a separate drive. In case of system failure main system can we replaced with backup system and you can continue with your sales.